Flow365 Approvals
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Flow365 Approvals

Purchase approvals

Keep purchase requests, approver decisions, and follow-up in one place.

Flow365 Approvals gives requesters a clear way to ask for a purchase, routes the request to the assigned approver, supports requested changes and resubmission, and keeps the final decision in a complete audit history.

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✦ AI-powered approval flow
Human-approved. Fully auditable.
1
AI intake chat Requester asks Flow365 AI
✦
Flow365 AI assistant Captures and prepares the request
Live
I need approval for a business conference next week. The last-minute cost is $15,000.
Got it — I’m extracting the request type, amount, and timing so the request can be reviewed.
AI is preparing the request
2
AI extracts fields Structures the request
✦ AI prepared
Request type
Business conference
Date
Next week
Amount
$15,000
Priority
Urgent
3
Human checks Reviews and submits
Reviewer Operations manager
Submit →
4
Approver responds Requests a change
Finance director Assigned approver

Is there another conference in the near future that costs less?

Requested changes
5
Requester revises Reduces cost and resubmits
Updated request
Conference date
Six weeks from now
Amount
$8,500
Revision
Cost reduced by $6,500
Resubmit →
6
Approved Decision recorded
✓
Approved Business conference $8,500 Approved by Finance Director
✦ AI decision brief Key facts and missing details
✓ Audit trail Every action remains traceable
↻ Approval history Versions and comments together
⌁ Real-time status Know exactly what happens next
◎ Human-in-the-loop People always make the decision
▤

Submit a clear request

The requester describes the purchase, confirms the amount, vendor, business reason, and other details, and sends one organized request for approval.

◎

Route it to the approver

Each request is assigned to the person responsible for the decision, so approvals do not disappear inside email threads or informal messages.

↻

Approve, reject, or request changes

The approver can make a final decision or send the request back for more information. The requester updates the same request and resubmits it for review.

✓

Keep the complete decision record

Submission, requested changes, resubmissions, approver comments, overrides, and the final decision remain visible in one audit timeline.

AI

AI assistance

AI helps people prepare and review. People still decide.

Flow365 AI can structure a request, identify missing information, prepare an approver brief, and compare a resubmission with the changes previously requested. The assigned human approver always makes the final decision and can consider information outside Flow365.